What Belongs in a Digital Property Record for One Address?

The idea in one sentence

A digital property record ties authoritative facts and owner-held Documents to a single address so the next Buyer or professional does not rebuild the folder from scratch.

What belongs in the spine

Think in layers: identifiers (UPRN), tenure references, EPC, key certificates, planning permissions, guarantees, and correspondence that explains unusual features.

Provenance matters

A PDF without a date or source is weaker than the same PDF tagged with where it came from. Property Passport UK is designed around that habit.

What does not belong

Private credentials, unrelated personal data, or anything your solicitor tells you is privileged should stay outside shared views until you choose to disclose.

Between transactions

When marketing ends, the record should still answer “what is known about this home?” That is why Property Passport UK focuses on the address rather than the deal alone.

Next steps on Property Passport UK

Run the address through [Property Search](/search), then explore the [Property Guides library](/guides). When you own or manage the home, [claim your Property Passport](/claim/start) and add Documents with dates and sources so permitted Stakeholders see a single coherent record.