What is tenant referencing data retention under GDPR habits?
Legitimate purposes, minimisation, and secure destruction timelines letting agents describe in England (orientation).
Published: 18 Apr 2026 · Updated: 18 Apr 2026 · 9 min read
Property Passport UK
See this information for your own home
Free address search across England and Wales. No account needed.
19.4 million searchable properties. EPC, flood risk, sold prices, planning, and more in one structured record per home.
Overview
Agents should keep referencing packs only as long as policy and law require; tenants may request subject access routes through the controller privacy notices.
Practical checks
Confirm timings and responsibilities with your conveyancer rather than assuming social media summaries.
Records
When you are the Editor, add dated PDFs and cover notes so other Stakeholders see structured evidence.
Using Property Passport UK
Start from the address on [Property Search](/search). When you own or manage the home, [claim your Property Passport](/claim/start) and upload Documents with clear dates and sources. Browse more explainers in the [Property Guides library](/guides). This article is general information, not legal, tax, mortgage, or survey advice.
Essential Property Tools & Services guides
Related guides
What to Ask About GDPR Complaints for Data Breaches
8 min read
What to verify about Property Passport Completion Score habits: Tenant perspective (rights, deposits, and safety checks)
10 min read
What to verify about Property Passport Completion Score habits: Risk checklist for Tenant (rights, deposits, and safety checks)
10 min readWhat to verify about Property Passport Completion Score habits: Document pack for Tenant (rights, deposits, and safety checks)
10 min readWhat to verify about Property Passport Completion Score habits: Timeline and milestones for Tenant (rights, deposits, and safety checks)
10 min read
What to verify about Property Passport Completion Score habits: Questions before you instruct for Tenant (rights, deposits, and safety checks)
10 min readRelated calculators
Search any property in England & Wales
EPC ratings, flood risk, sold prices, and planning data — free, instant, no login required.